They are easy to overlook when you buy a tool, yet they often contain some of the most useful identifying information.
What a serial number tells you
Most tool manufacturers assign a serial number to a particular unit. Record it exactly as printed, including letters, zeros and hyphens, and take a close-up photo in case you need to check it later.
What a receipt helps show
Receipts and invoices may establish when and where you purchased equipment and how much you paid. Keep a legible copy. Invoices that list the exact model and item are especially useful.
Keep them together
Put the receipt photo or PDF alongside the relevant tool record, rather than leaving it in an email folder. Give files clear names so you can identify them without opening every document.
Check what your policy asks for
Some insurers ask for specific supporting evidence or valuations. Check your own policy and its claims process; a digital inventory supports documentation but is not a substitute for appropriate cover.
Back up important records
For real business use, make sure your account and files are backed up and can be accessed securely. The current AnchorVault website download is a front-end demonstration, not a cloud evidence-storage service.
Need somewhere to keep your records? See how AnchorVault is designed to work ↗
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